Marion County Circuit Court Clerk
The official Kentucky Court of Justice Marion County page lists Tammy Morris Edlin as Circuit Court Clerk. The Office of Circuit Court Clerk is located at the Marion County Judicial Center, 121 North Spalding Avenue, Lebanon, KY 40033. The clerk's office phone is 270-692-2681, the jury line is 270-692-2147, and the fax number is 270-692-3097. Office hours are Monday through Friday, 8:30 a.m. to 4:30 p.m.
The Marion County Circuit Clerk page says the office maintains records for Marion Circuit and District Courts. Listed categories include circuit criminal, felony, misdemeanors and traffic, divorce, custody, juvenile and domestic matters, land disputes, forcible detainers, name changes, garnishments, and appeals. The County Clerk is a different office and handles marriage licenses, deeds, liens, recorded wills, elections, and county-clerk open records.
Office of Circuit Court Clerk
Clerk: Tammy Morris Edlin
121 North Spalding Avenue
Lebanon, KY 40033
270-692-2681
Fax: 270-692-3097
Monday-Friday, 8:30 a.m.-4:30 p.m.
Marion County Circuit Clerk Duties
The Circuit Court Clerk is the court-records office, not the county land-record office. For Marion County, the clerk supports both the Circuit Court and the District Court in the Judicial Center. Circuit Court case records include felony criminal cases, divorces, larger civil matters, real-property title disputes, District Court appeals, administrative-agency appeals, and contested probate matters. District Court records include misdemeanors, traffic, violations, small claims, civil cases up to the District Court limit, probate of wills, juvenile matters, mental-health proceedings, and preliminary felony hearings.
The best first question is what kind of record is needed. A divorce decree, felony judgment, misdemeanor disposition, traffic case, small-claims judgment, or probate petition is a court record for Tammy Morris Edlin's office. A marriage license, deed, lien, plat, election record, or recorded will after probate belongs with Chad G. Mattingly's County Clerk office. That split helps prevent a request from being sent to the wrong desk.
- Court case copies and certified court copies.
- Case-number and file-status questions for Circuit and District Court.
- Disposed cases that CourtNet guest users cannot access.
- Locator-number help for records transferred to the State Records Center.
- Jury line and local court scheduling information.
Request Marion County Certified Copies
A certified copy is a court copy prepared or certified by the clerk so it can be used for legal, licensing, filing, appeal, estate, or agency purposes. Plain copies can work for review, but certified copies are often required when the document must prove what the court entered. Marion County requesters should identify the case number if known, the court division, party names, document type, and whether the copy needs certification.
- Identify the court record as Marion Circuit Court or Marion District Court, then gather the case number if available.
- Contact the Circuit Court Clerk at 270-692-2681 or visit the Judicial Center to confirm whether the file is local, stored, sealed, or restricted.
- State the exact document needed, such as a decree, judgment, order, docket sheet, sentencing order, or probate order.
- Ask for plain or certified copies and confirm the number of pages, certification charge, and payment method before the request is processed.
- If the file is off site, get the case and file locator numbers before using the Kentucky State Records Center.
Note: Guest access to CourtNet may not show disposed cases, so the local clerk remains the official copy source.
Marion County Court Request Fields
The Kentucky Court of Justice request path and the local clerk process work best when the requester gives precise record details. The research also captures Marion County Clerk open-records fields for county records, which are useful as a model for complete written requests. A court-copy request should not be name-only if a case number, date, or document type is known.
| Field | Required | Notes |
|---|---|---|
| Case number | Best if known | Needed for fast court-file matching and State Records Center locator work. |
| Party names | Yes | Use full names and role if known, such as defendant, plaintiff, petitioner, or respondent. |
| Court division | Yes if known | Marion Circuit Court or Marion District Court. |
| Document type | Yes | Order, judgment, decree, docket sheet, probate order, citation record, or other filing. |
| Copy type | Yes | Plain copy, certified copy, audio, video, or other media. |
| Requester contact | Yes | Name, phone, mailing address, and email if used. |
| Payment method | Required before copies | Fees must be confirmed and paid as the clerk requires. |
Marion County Circuit Clerk Fees
Kentucky court-copy fees apply to Marion County Circuit Court Clerk requests. The research identifies fee amounts from the Kentucky court fee order effective July 1, 2026. Court filing fees and copy costs should be confirmed before payment, especially when the request involves many pages or media copies.
| Item | Amount |
|---|---|
| Court document copy | $0.25 per page |
| Certified court copy / preparing certification | $5 |
| Digital or video recording copy | $25 per media |
| Audio recording copy | $15 per media |
| Circuit civil filing fee | $188 plus additional required fees where applicable |
| District civil filing fee | $94 |
| District probate estate case | $50 |
Marion County CourtNet Limits
Kentucky CourtNet is a statewide case-information system. It can help locate public case information from Marion County and other Kentucky counties, but it is not the same as a certified copy from the local clerk. CourtNet search options can include case number, party name, business name, county, citation information, and personal identifiers where user access permits. The Kentucky docket portal can help check a hearing date by county, division, date, courtroom, and subdivision.
Official CourtNet help says result fields may include party name, party type, county, case number, case type, next court event, and case title. Depending on access, the case number may open party, charge, document, and event details. The research also notes a key limit: guest users may not access cases that already have a disposition ruling and should contact the local Circuit Court Clerk for those cases. That makes Tammy Morris Edlin's office the fallback for Marion County disposed cases, certified copies, and full court-file requests.
State Records Center and KDLA
The Kentucky Court of Justice request court records page says circuit court clerks manage records of Circuit, Family, District, and Business courts. If the record has been transferred to a records facility, the requester needs case and file locator numbers from the local clerk before using the State Records Center. State Records Center requests can be made by records request form, by email at state.records@ky.gov, or by phone at 502-564-3617.
The state page warns that State Records Center records cannot be searched by name or Social Security number. Older historical court records may be at the Kentucky Department for Libraries and Archives. That is why a Marion County request should start with the Circuit Court Clerk even when the file is old. The clerk can identify whether the file is still local, in state storage, or more likely to require a historical-record path.
Federal Court Records Near Marion County
Federal court records are not held by the Marion County Circuit Court Clerk. Federal civil cases, federal criminal prosecutions, prisoner litigation, and bankruptcy matters use federal courts and PACER. The Western District of Kentucky is the relevant federal district for Marion County federal case references, while bankruptcy cases use the U.S. Bankruptcy Court for the Western District of Kentucky.
The PACER Case Locator is a national search source for federal cases.
That federal locator is separate from Marion County Circuit and District Court records held by the Kentucky court clerk.
The PACER lookup for the Western District of Kentucky identifies the federal district court filing system.
Use that federal path only when the matter was filed in federal court rather than Marion County Circuit or District Court.
The PACER bankruptcy lookup for the Western District of Kentucky covers federal bankruptcy records.
Bankruptcy records do not replace local Marion County judgments, divorce files, probate orders, or traffic court records.